The Ultimate Florianópolis Wedding Checklist

Mari Joo Praise
Mari Joo
27 Sep 2024
6 min reading
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12–18 Months Before: Laying the Foundation

  • Establish Your Budget: Determine your overall wedding budget, accounting for venue costs, travel expenses, accommodations, and vendor fees.​
  • Choose Your Wedding Date: Florianópolis boasts a subtropical climate, with the best weather typically from November to March. However, consider local festivals and peak tourist seasons when selecting your date.​
  • Select Your Venue: Research and book your preferred venue early, as popular locations can fill up quickly. VOAR, for instance, offers panoramic views and exclusive use of its luxurious facilities.​
  • Hire a Wedding Planner: Engaging a local wedding planner can be invaluable, especially if you're unfamiliar with the area or language. They can assist with vendor coordination, legal requirements, and cultural nuances.​
  • Research Legal Requirements: If you're a foreigner, familiarize yourself with Brazil's marriage laws. Typically, one partner must have resided in Brazil for at least 30 days before the wedding. Consult local authorities or your planner for specifics.​

9–12 Months Before: Building the Framework

  • Finalize Guest List: Determine the number of guests to inform venue capacity, catering, and accommodation needs.​
  • Send Save-the-Dates: Provide guests ample time to plan their travel by sending out save-the-date notices well in advance.​
  • Book Key Vendors: Secure contracts with essential vendors, including photographers, caterers, florists, and musicians. Local vendors familiar with Florianópolis can offer authentic touches to your celebration.​
  • Plan Accommodations: Reserve room blocks at nearby hotels or resorts for your guests. Consider locations that offer easy access to the venue and local attractions.​
  • Organize Transportation: Arrange transportation options for guests, especially if the venue is remote or if guests are unfamiliar with the area.​

6–9 Months Before: Detailing the Experience

  • Design Invitations: Create and order wedding invitations that reflect the theme and tone of your wedding.​
  • Plan Pre- and Post-Wedding Events: Consider organizing additional events, such as welcome dinners or farewell brunches, to enhance the guest experience.​
  • Arrange Legal Documentation: Ensure all necessary legal documents are prepared and submitted according to Brazilian requirements. This may include birth certificates, passports, and affidavits.​
  • Schedule Dress Fittings: Begin fittings for wedding attire to allow time for alterations and adjustments.​

3–6 Months Before: Finalizing Details

  • Send Invitations: Mail out formal invitations, including RSVP cards and any additional information guests may need.​
  • Confirm Vendor Details: Reconfirm all arrangements with vendors, including timelines, services, and payment schedules.​
  • Plan Menu Tastings: Schedule tastings with your caterer to finalize the menu, incorporating local flavors and specialties.​
  • Organize Décor and Rentals: Finalize decisions on decorations, furniture rentals, and any additional equipment needed for the ceremony and reception.​

1–2 Months Before: Preparing for the Big Day

  • Create a Wedding Day Timeline: Develop a detailed schedule for the wedding day, outlining the sequence of events and responsibilities.​
  • Confirm Guest Arrangements: Ensure all guests have their travel and accommodation plans finalized. Provide them with itineraries and any necessary information.​
  • Obtain Marriage License: Complete the process of obtaining your marriage license, adhering to all legal requirements.​
  • Prepare Emergency Kits: Assemble kits containing essentials like sewing supplies, first aid items, and toiletries to handle any unexpected situations.​

1 Week Before: Final Touches

  • Rehearsal: Conduct a rehearsal of the ceremony with the wedding party to ensure everyone is familiar with their roles.​
  • Pack for the Wedding and Honeymoon: Organize all items needed for the wedding day and subsequent honeymoon, ensuring nothing is overlooked.​
  • Confirm Final Details: Double-check all arrangements with vendors, the venue, and any other parties involved.​
  • Relax and Enjoy: Take time to unwind and savor the moments leading up to your special day.​

Why Choose VOAR for Your Florianópolis Wedding

VOAR offers an unparalleled wedding experience, combining natural beauty with luxurious amenities:​

  • Exclusive Use: Enjoy complete privacy with exclusive access to the entire property.
  • Breathtaking Views: Exchange vows overlooking the ocean and Cambirela Mountain.​
  • Luxurious Accommodations: Stay in one of eight elegantly designed suites, each offering panoramic views and premium amenities.​
  • Award-Winning Design: Experience the architectural brilliance of Nelson Teixeira and Marília Ruschel.​
  • Convenient Access: Located just 11 minutes from the airport, with helipad access and ample parking.​

Embark on your journey of love at VOAR, where every detail is crafted to create unforgettable memories.​

Schedule Your Private Tour of VOAR

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Bonus: Download Your Free Wedding Planner Bundle

To make your planning even easier, we’ve included a free, professionally designed Wedding Planner Bundle—perfect for organizing every detail of your Florianópolis celebration. Whether you're planning a beach ceremony or a luxury hilltop retreat, this customizable PDF helps you stay on track.

What's Inside:

  • 🎨 Theme & Style Guide – Define your vision with color palettes, seasons, and ceremony types
  • 💰 Budget Tracker – Manage vendor quotes vs. actual costs
  • 📝 Vendor Contact List – Keep all your key professionals organized
  • 🪩 Venue Comparison Sheet – Easily compare up to 3 venues side-by-side
  • 🪑 Guest List & Seating Plan – Track RSVPs and table layouts for up to 100+ guests
  • 💒 Wedding Countdown Checklist – Month-by-month guide from 6 months out
  • 📸 Photography Shot List – Ensure every precious moment is captured
  • 🏖️ Honeymoon Planner – Budget and brainstorm your perfect getaway

💡 Perfect for Destination Weddings: This planner is especially helpful for weddings in Florianópolis, where you may be coordinating guests, vendors, and logistics from afar.

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Mari Joo Praise
Mari Joo
Writer and wedding expert at VOAR Mansion, I help couples create intentional, unforgettable weddings rooted in beauty, connection, and presence. With a background in conscious events, my focus is storytelling, authenticity, and meaningful celebration.